Faculty Specific
Assignments and handouts can be distributed electronically. We ask faculty to make assignments eligible for electronic submission through Brightspace in support of the Campus-Supported Learning Management System Policy.
Electronic distribution and submission of students’ work will also promote easy access and reduce the chances that documents will be lost or misplaced. These will then be available to anyone at any time via any digital device. Instructors can also use Brightspace to provide text or audio feedback on electronic submission of assignments.
Every course has a Brightspace course shell that is populated with student enrollments from Banner. If you require assistance with Brightspace, we recommend visiting the Instructional Design and Distance Learning - D2L Brightspace page for resources and training options.
KB Articles and Resources for Digital File Sharing
General Practice
Use digital documents
Handouts for meetings can be shared online through MS Teams or email, and through collaboration tools like SharePoint or OneDrive. Please be mindful of the confidentiality and security requirements of information being shared. Refer to the campus Data Access Policy and the Data Risk Classification Policy for guidance.
KB Articles and Resources for Digital File Sharing
Print If You Must
We encourage everyone to continue using electronic documents wherever possible, and to only print things that must be on paper. For example, legal contracts that must be signed with a wet ink signature.
We have not imposed a limit on printing at this time, but we recommend following the guidelines below to determine when it is appropriate to use a Managed Print Services device versus enlisting the services of the Design and Print Center or Copy Center.
- Any color print job of more than 100 pages should be referred to the Design and Print Center or Copy Center.
- Any black and white print job greater than 250 pages should be referred to the Design and Print Center or Copy Center.
The Copy Center located in the basement of Cleveland Hall offers basic copying services and finishing (i.e. printing on colored paper, hole punching, binding, etc.). To submit a request to the Copy Center, please email copycenter@buffalostate.edu.
If special format printing or design (i.e. posters, postcards, brochures, etc.) is required, please engage the services of the Design and Print Center located in the basement of Bulger Communication Center. Forms are available on the website or you can email them at graphics@buffalostate.edu.
If you are looking for signs or posters, it is recommended that you consider using the campus’ digital signage option, Visix. To inquire about digital signage, please submit a Visix Digital Signage ticket through the ITS client portal (log-in required).
Accessibility Considerations and Exceptions
Printed documents and content create accessibility barriers. To minimize and/or eliminate this, faculty are required to provide content in accessible electronic format. If faculty choose to distribute hard copy or printed content, they should always be made available in the required accessible electronic format to maintain barrier free access for all.
Due to the dramatic difference in the printing costs between desktop printers and multi-function printers, the SUNY Initiative calls for the elimination of desktop printers. Accessibility exceptions are available for those who qualify and submit the appropriate forms: Reasonable Accommodation Request and Health Care Provider Form for Reasonable Accommodation Request.