IT phasing out support for Outlook "Personal" and "Archive" Folders
Buffalo State IT is phasing out support for legacy Outlook Data Files, also known as "Personal Folders" or "Archive Folders." For years, these offline data files presented faculty/staff with a convenient workaround to avoid the extremely small storage capacity of our old on-premise Microsoft Exchange server (mailboxes sizes were 1GB for faculty/staff). Usage of Personal/Archive Folders has several disadvantages, however, including only being able to access emails stored in these folders from the computer they are saved on. They also present problems for IT when a replacing a user's computer because these files are often stored outside of the normal automated backup locations. Now that storage capacity is significantly larger (mailbox sizes are currently 50GB, and will soon increase to 100GB for faculty/staff), it is no longer necessary to store emails offline to avoid space limitations. If you still use Personal/Archive Folders in Outlook, you will want to move the items stored in these folders back to your "live" mailbox.
Posted: Tuesday, June 2, 2020
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