Self-Service Banner: Faculty and Adviser Guide

Can’t find the answer to your Banner question? Let us know by filling out this short form.

 

How to Grant Registration Overrides

Through Banner Self-Service, faculty may grant permission to override course requirements and restrictions, such as capacity, instructor permission, major/minor, pre/co-requisite(s), and time conflicts.

Important notes:

  • A student may need multiple overrides to register if several requirements are not met (i.e. prerequisite + class year, or major + capacity.) In those cases, you must enter multiple overrides.
  • You may need to add additional overrides, such as a ‘Capacity’ override to allow enrollment above the cap or a ‘Prerequisite’ override to allow enrollment without a prerequisite, etc.
  • Once the required override(s) are issued by a faculty member, the student must still register themselves for the course through Banner Self-Service to complete their enrollment.

How to Issue a Registration Override in Self-Service Banner 

  1. Login to the Faculty Landing Page using your Buffalo State username and password.
     
  2. Select Grant Registration Overrides from the menu.

grant override

  1. Select a term, enter a student’s Banner ID or name, and click Submit.

    select term and enter student's banner ID or name
  1. Use the dropdown menu in the “Override” column to choose the type of override you are granting, and in the “Course” column to choose the course for which you are granting the override.
    • Only courses for which you are the assigned primary instructor will display.
    • A student may need multiple overrides to register for your class if they do not meet other requirements (i.e. capacity, prerequisite, or class year). In those cases, you must enter multiple overrides by clicking “+ Add Override.”

Once all relevant overrides have been entered, click “Submit.”

select relevant override

  1. You can view entered registration overrides under Current Student Overrides. Students can view entered registration overrides on their Prepare for Registration page.

Back to Top

How to Enter Grades

Important notes: We do not recommend using a mobile device to access Faculty Grade Entry because the column headers from the grading roster may display incorrectly.
  1. Login to the Faculty Landing Page using your Buffalo State username and password.
  2. Select Grade Entry from the menu.

grade entry

  1. Select the Midterm Grades or Final Grades tab. Select a course from the My Courses list of by clicking in the row. This will only show gradable sections.

select midterm or final grades tab

  1. After selecting a course, the list of students that require grades will display below the course list. Clicking on any column header will sort the list in ascending or descending order. 
  2. Grades can be assigned to an individual student by using the drop-down box or by typing in the respective letter grade. Only applicable grades can be entered or selected in this field. Be sure to click Save at the bottom of the class list to submit the final grades that have been entered.

Grades Import/Export Feature

There are two ways to import a grading roster into Banner:

  1. You can export a grading roster out of Banner prior to adding grades. Using the roster template significantly simplifies your future grading roster import. This is a recommended approach.
  2. If you already have your own grading roster template, you can import it into Banner after completing a field mapping process.

To Export/Import a Grading Roster:

  1. Click on the gear icon in the top-ride side of the page then click on Export Template from the drop-down menu that appears.


     
  2. From “Export files as” click the radio button next to the Excel file type you prefer (.xls or .xlsx). Select the Export button.


     
  3. Save the file to a secure location, as this is non-directory information about students. The exported spreadsheet will have the correct column titles needed for using the Import feature.
    Enter the grade for each student on the spreadsheet and save when complete. Do not change any values in the spreadsheet other than final grade, last date of attendance, or Hours Attended.


     
  4. Once you have grades saved to a spreadsheet, click on the gear icon in the top-ride side of the page, then click on Import from the drop-down menu that appears.
  5. Click inside the Browse field to open your file manager. Select the graded file. Click the Upload button.


     
  6. Once the blue ribbon no longer says “Preparing,” click Continue. You will then be shown a preview of the spreadsheet you uploaded. If the file is ok, click Continue.
  7. If you made no changes to the column titles on the exported spreadsheet, the Map Columns will not need anything changed. Select Continue.

To Import Your Own Grading Roster:

  1. If you did not use the Export feature, then you need to map each column to the required data elements:
    • Term code
    • CRN
    • Student ID 
    • Midterm Grade or Final Grade
  2. When you have mapped your spreadsheet to the required data elements, those columns turn green. Click Continue.

  1. The next page will give you an overview of what will be imported and any errors that will cause a grade to not be imported. Once you’ve reviewed the import information, click Continue.
  2. Click Finish.

If there were no errors upon import, the Grading Status will show as Completed. If there were errors on import or a grade was purposely left blank, then the Grading Status will show as In Progress.

 

Back to Top

How to Take Attendance

  1. Login to the Faculty Landing Page using your Buffalo State username and password.
  2. Select Attendance Tracking from the menu.

    attendance tracking
  3. After clicking on Attendance Tracking, your semester teaching schedule will appear by courses. Identify the course you wish to enter attendance and click Take Roll.


     
  4. Click once on a bubble to add a green check mark to record a student as present. Click twice to mark a student as absent.

    

  1. Once you enter your attendance, click on Course List to return to your roster of classes to enter attendance for additional course(s). 

 

Back to Top

How to Upload Syllabus and Update Office Hours

  1. Login to the Faculty Landing Page using your Buffalo State username and password.
  2. Select Faculty Assignments from the menu.

upload syllabus

  1. The Active Assignments tab contains your assigned course for the current term. Pick a course and click on Add under Syllabus.


     
  2. On the following page, scroll down to Syllabus Data and add your syllabus information. All fields are optional. Click Submit.


     
  3. To add your office hours, go back to the Assignments tab, select a course, and click on Add under Office Hours.

  1. Click on Add New Row.


     
  2. Add your office hours schedule and location. Click Submit.

Back to Top

How to View Class List

  1. Login to the Faculty Landing Page using your Buffalo State username and password.
  2. Select Class List from the menu.
  3. Select a course by clicking on the subject label


     
  4. Next page should display a Summary View of your class list. To include student information, click on Detail View. Hover over a student name to display a Student Info Card and view student profile.

 

Back to Top

How to View Alternate Pin

Important note: currently, the only way to look up alternate PINs (for advisement) is to login to Navigate360. See Navigate: Where to View Advising PINs for further instructions. 

The request for the functionality has been submitted to Ellucian by multiple institutions. There is no information on when this feature will be implemented.

Update 11/6/2025: you can use the legacy Banner Alternate Pin function under Faculty/Staff Services:  https://banner.buffalostate.edu/pls/PROD/twbkwbis.P_GenMenu?name=bmenu.P_FacMainMnu

Back to Top

How to Navigate to Other Banner Pages

  1. Login to the Faculty Landing Page using your Buffalo State username and password.
  2. You can navigate to other Banner pages using the four-square menu. Just click on the icon in the top left corner and select a page from the drop down.

Return to Top

Legacy Banner Questions

  1. Why is the old Banner still available? - There are custom forms and applications that couldn't be migrated over to the new Banner environment right away. 
  2. What forms and applications are still in legacy Banner?
    • Online Textbook Deferment
    • Cancel Decision to Attend
    • Undergraduate Transfer Credit Guide
    • Broad-based Fee Waver
    • Schedule Planner
    • Order Official Transcript
  3. When will the custom forms and applications migrate to new Banner? By the end of 2025.

Back to Top

How to View Course Information with Enrollment

  1. Login to your Faculty Self-Service account using your Buffalo State username and password: https://banner.buffalostate.edu/FacultySelfService/ssb/facultyCommonDashboard
  2. Select Browse Courses.
  3. Select a term.
  4. Search by subject, CRN, or keyword. You can use Advanced Search to add more parameters to search. Click Search.

  5. Click on View Sections.


     
  6. Your list should display as shown below. You can modify the column view by clicking on the gear icon. Enrollment information is listed under Status.


     

Back to Top

Print Article