Accessibility: Creating Word Documents


Checklist for accessible Word documents


Microsoft has built-in features that allow you to create accessible documents, check out the guidelines below for each product.

All Word or PowerPoint files should be created using these accessibility guidelines
*Please note that this is not a comprehensive list and is subject to change.

Microsoft Word

  1. Simple is best
  2. Minimize use of color - Important information should not be emphasized with color alone. For example, don’t say “Assignments in green are due on Wednesday and assignments in red are due on Friday.
  3. Save files as .doc or .pdf so they are easily downloadable.
  4. Avoid using text boxes.
  5. Use Tab Key rather than Space Bar when indenting or spacing.
  6. Use simple tables and designate header rows. For example, do not merge cells, split cells or embed tables within table/cells.
    Text Directions   |  Video Directions  In video choose 4 @ 2:08
  7. Use text to provide a clear description of a website link rather than just the URL. For example, when creating a hyperlink use text display to name the website rather than providing the URL or saying "Click here".
    Text Directions
  8. Provide Alt Text tags for all images and tables. For example, information should not only be provided through images. Text descriptions should be included within the image when inserting into the document.​​​​​​​
    Text Directions   |  Video Directions
  9. Use Styles for consistency - For example, identify headings & subheading in document(s) using Microsoft Office Styles.​​​​​​​
    Text Directions |  Video Directions

Additional Resources:

Directions for Making Accessible Word Documents
Accessibility Checker for Word 2010 - Video
Additional Tips for Word Documents - Video​​​​​​​



Article ID: 96562
Mon 1/27/20 12:12 PM
Tue 1/28/20 3:16 PM