Banner Information for Faculty and Staff

Body

Link to Self-Service Banner: https://banner.buffalostate.edu/pls/PROD/twbkwbis.P_GenMenu?name=homepage 

Banner Video Help

Instructions and Information

 

Advising Pins

Some students will require an Advising Pin to register.  Schedule an appointment with your adviser prior to registration to receive your pin.
 
Students who will need an Advising Pin to register fall into these groups:
 
Undergraduate Students:

  • All freshman and sophomores (also junior & senior Health, Nutrition & Dietetics majors as well)
  • All new incoming transfer students
  • All readmit students
  • All students on academic warning and probation 

Graduate Students:

  • Varies by department

 
Student Help Documentation
How to Use Your Advising Pin

 

Advising Tips

Search for courses - student view

To see the same search results that students see in Banner, you must search on behalf of a student using the “Look Up Classes” option. A special student (Sandy Student) has been created in the system that you can use for this purpose.  The procedure is:

  • Select the Faculty/Staff Services tab (or the Faculty and Staff link)
  • Click Look Up Classes
  • Select a term and submit
  • On the Student and Advisee ID Selection page, search for a test student by BID or name. Click Submit
  • On the Faculty Student PIN page, enter the test student’s PIN and click Submit

Search for Writing Intensive courses

Once you are on the Look-Up Classes page, enter the text “%W” (without the quotes) in the Course Number field. 
Click the Class Search button at the bottom of the page.
The results will show a list of all course sections that have a title ending in W, namely the writing intensive courses.

Search for Intellectual Foundation courses

On the Look-Up Classes page, select the appropriate Intellectual Foundation or General Education requirement in the Attribute Type field near the bottom of the page. 
Click the Class Search button at the bottom of the page.
The results will show a list of all course sections that meet the IG or GE requirement selected.
To search for course sections meeting more that one of the requirements, hold down the Ctrl key (Apple key on the Mac) and click as many of the options in the Attribute Type field as required.

 

Banner FAQs

1. Can a student’s schedule be viewed by faculty instructors and advisors?

 Yes, in Self Service Banner (SSB) click on Student information, then Student Schedule.

2. Can faculty drop a student from a class for non-attendance?

No.

3. Are there timing restrictions? If class is over capacity, will student be able to register?

If a class is over capacity, students won’t be able to register for that class without a capacity override granted   by either the instructor or the department chair or secretary.

4. Will Banner term default to current term or does one always have to select term?

You always have to select a term from the List of Values (LOV), but the most recent term will be displayed at the top of the list.

5. Will Banner have downtime?

No.  Banner will be available 24/7, except for scheduled maintenance.

6. What if students want to register for two courses that are at the same time since they may not know which one they want to keep?

Banner does not prevent a student from enrolling in courses with a time conflict.  It is the student’s responsibility to find course sections that have no time conflict.  However, Banner will not allow a student to enroll in two different sections of the same course.

7. Is it possible to publish instructor email address for each course that requires permission?

While the instructor’s email address may be available in the section details, it is not displayed when the Instructor Permission message is displayed.  Procedures will be provided in Banner that will explain how students should find the instructor’s email address to request the instructor’s permission.

8. Can more than one restriction be assigned to the same section?

Initially, we will be able to add restrictions for Major, Class (freshman, senior, etc) and Level (Graduate or Undergraduate) as well as Instructor Permission.  Any combination of these can be applied to  a section.

9. Can you reserve “N” seats for non-majors?

We will not use the reserved seating capability in Banner.  Therefore, we will continue to use the “shadow section” model to reserve seats in a section for select groups.

10. Can the instructor override the class quota?

Yes.  Instructors will have the ability in Banner to grant a capacity override to individual students if the course section is closed.

11. What format will reports be available in?

Some reports will be generated from the system and be made available on a web-based server for viewing by authorized personnel.  The reports will be available in PDF and Excel formats.

12. If a course is full and instructor permission is required, which error message do students receive?

Students are encouraged to search for courses to see which ones are open and closed.  If a student enters the Course Reference Number (CRN) directly into the registration worksheet without searching, the instructor permission and other restriction messages will appear before the closed section message.

13. On the first day of class, can we log on paper those students who need permission to  register, then take it back to the office to secure permission?

Individual instructors and departments may use any procedures they want to record/determine which students they wish to allow into their courses.  Banner will allow the instructor (and department chairs and secretaries) to grant the permission for the student.

14. Will department secretaries be able to pull rosters if needed?

Yes.

15. Can I use webmail to email students from Banner?

Banner is designed to use a regular email program on your computer, such as Outlook.  However, it is possible to get the email addresses and paste them into a web-based email program.  Documentation will be provided on the Banner website and at training sessions.

16. Can we see student’s email addresses in Banner?

Yes.  You click on Student Information, then Student Email address.

17. Can we get students’ pictures to show up in Banner?

Yes.

18. Does Banner allow us to restrict certain courses to majors and non-majors?

Yes.

19. Can chairs do all overrides for faculty?

Yes.

20. Is it possible to generate an overrides report (who granted what)?

Yes.

21. How are we going to handle capacity overrides?

Real physical space (# of chairs) in classrooms is smaller than the space indicated by the campus fire code. Reports will be generated and provided to departments that include the “station” capacity, which indicates the number of chairs in the room as defined in the Physical Space Inventory.  Capacity overrides should not be granted beyond that number.

22.   After receiving an instructor’s permission, does a student still have to go back and register?

Yes.  The instructor will need to contact the student to let him/her know that the permission has been granted.  Alternatively, instructors can grant permission for students they know will be allowed into the class prior to the start of registration.  Those students will receive not error messages when they attempt to enroll in the course.

23.  How will faculty members  grant overrides?

There is a simple form in Banner for this which will be addressed in training and online documentation. It involves identifying the student, the type of override and the course.

24. How can I check prerequisites for each student?

While Banner has the capability to verify prerequisites, we are not yet implementing that feature.  As students’ academic history data is loaded into Banner over the summer or 2007, faculty and advisors will be able to see a student’s academic history in Banner.

25.  Can I drop a student?

Not without the student’s permission.  Faculty and advisors will have the ability to search for, add and drop  courses on behalf of a student, but only if the student enters his/her PIN.

26.  Is the student responsible for taking care of ALL registration errors?

Yes.

 

Registration Restrictions and Overrides

How to grant overrides in Banner

Select the type of Registration Add Error that is displayed in the Status field in Banner.

Instructor Permission message

This status message indicates that the course a student is trying to enroll requires the permission of the instructor for enrollment. Please note that Instructor Permission does not override other restrictions (Level, Class, closed section, etc.) applicable to that course. See the instructions below to grant an Instructor Permission registration override.

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Special Approval. Under Course, select the course for which you are granting special approval.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  9. If you need to grant an override to another student, select the ID Selection link at the bottom of the page
  1. Sign-in to Banner Admin
  2. Open the SFASRPO
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, enter APPR and hit Enter
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

  

 

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LEVEL RESTRICTION message

 

This status message indicates that a course is restricted to Graduate students and the student who is trying to register for the course is Undergraduate.  See the instructions below to grant a Level registration override.

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Level. Under Course, select the course for which you are granting the override.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  9. If you need to grant an override to another student, select the ID Selection link at the bottom of the page
  1. Sign-in to Banner Admin
  2. Open the SFASRPO form
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, enter LEVEL and hit Enter
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

  

 

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MAJOR RESTRICTION message

This status message indicates that the course in which a student is trying to enroll is restricted to certain majors and the student's major as recorded in the Banner system does not permit to enroll in the class.  See the instructions below to grant a Major registration override.

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Major. Under Course, select the course for which you are granting the override.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  9. If you need to grant an override to another student, select the ID Selection link at the bottom of the page
  1. Sign-in to Banner Admin
  2. Open the SFASRPO form
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, enter MAJOR and hit Enter
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

  

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CLASS RESTRICTION message

This status message indicates that the course in which a student is trying to enroll is restricted to a certain class (e.g. Freshman, Senior, etc.) and the student's class as recorded in the Banner system does not permit to enroll in the course.  See the instructions below to grant a Class registration override.

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Class. Under Course, select the course for which you are granting the override.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  9. If you need to grant an override to another student, select the ID Selection link at the bottom of the page
  1. Sign-in to Banner Admin
  2. Open the SFASRPO form
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, enter CLASS and hit Enter
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

  

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CLOSED SECTION message

This status message indicates that the course in which a student is trying to enroll has reached its capacity and is closed.  The student should 1) search for other sections of the course, 2) search for sections of other courses needed to fulfill their degree requirements, 3) contact the department offering the course (which may not necessarily be the department of the student's major).

If you decide to let a student register for a closed section, please be aware of the existing firecode restrictions and your department policy. See the instructions below to grant a Capacity registration override.

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Capacity. Under Course, select the course for which you are granting the override.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  9. If you need to grant an override to another student, select the ID Selection link at the bottom of the page
  1. Sign-in to Banner Admin
  2. Open the SFASRPO form
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, enter CAP and hit Enter
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

  

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RESERVE CLOSED message

This status message indicates that the course in which a student is trying to enroll is reserved for a certain group and the student is not a member of that group.  The student should 1) search for other sections of the course, 2) search for sections of other courses needed to fulfill their degree requirements, 3) contact the department offering the course (which may not necessarily be the department of the student's major).

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PREREQUISITE ERROR

The student does not have a course in their academic history required to register for this course or it is reserved for a specific group that s/he is not a member of.  Some sections are reserved for the following groups in which the student must be a member of one of these groups in order to register:  All College Honors Program, Equal Opportunity Program (EOP), or Orientation (a first-time freshmen in their first semester).

If you wish to give an override for this restriction, perform the following:

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Prereq. Under Course, select the course for which you are granting the override.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  9. If you need to grant an override to another student, select the ID Selection link at the bottom of the page
  1. Sign-in to Banner Admin
  2. Open the SFASRPO form
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, enter PREREQ and hit Enter
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

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CORQ_REQ message
(Co-requisite Requirement)

This status message indicates that a student is required to also enroll in another course in order to enroll in the section he or she has attempted to enroll in.  The status message will tell the student if he or she can enroll in any section of the course or if the student must enroll in a specific section (CRN) of the course.

Co-requisite may be any section of a course

This situation can be identified by a status message similar to the following example, where a subject and course number are displayed (as opposed to specific CRN).

  Example: CORQ_CWP 101 REQ

Co-requisite must be a specific section of a course

This situation can be identified by a status message similar to the following example, where a specific CRN is displayed.

  Example: CORQ_CRN 2454 REQ 

In either case the student must first search for appropriate course sections, add them to the registration Add Classes Worksheet and submit the worksheet. To do this, perform the following three steps:

Step 1: Select the Class Search button at the bottom of the page.  Search for one of the co-requisite courses.  Select the check box in the first column in the search results for the CRN you want and click the Add to Worksheet button at the bottom of the page.  You are not yet registered for this course. 

Step 2: Select the Class Search button at the bottom of the page again.  Search for the other co-requisite course.  Select the check box in the first column in the search results for the CRN you want and click the Add to Worksheet button at the bottom of the page.  You are not yet registered for these courses. 

Step 3: Click the Submit Changes button at the bottom of the page.  Assuming there are no other restrictions that would prevent you from enrolling in the sections, you will be enrolled in the two CRNs.  Check you schedule to verify the two sections you wanted have been added.

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DUPL CRSE WITH SEC-xxx message

This status message indicates that the course in which a student is trying to enroll has the same subject and number of a section the student has already enrolled in.  You may only enroll in one section of any course in Banner.

Topics Courses: If a student needs to register for two sections of a Topics Course, he or she will need to request an override to allow to register in two sections of a course with same subject and number.  See the instructions below to grant a Duplicate registration override.

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Duplicate. Under Course, select the course for which you are granting the override.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  9. If you need to grant an override to another student, select the ID Selection link at the bottom of the page
  1. Sign-in to Banner Admin
  2. Open the SFASRPO form
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, enter DUP and hit Enter
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

  

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DUPL EQUIV WITH SEC - xxx message 

This status message indicates that the class in which a student is trying to enroll is equivalent to another class (CRN) for which the student has already registered or which was taken previously

If you encounter this error message, please notify your department or the Registrar's Office.

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MAXIMUM HOURS EXCEEDED message

Matriculated (Degree-Seeking) students: This status message indicates that enrolling in this course would give a student more than 19 hours of credit. In order to enroll in more than 19 hours in a semester, the students must see their department secretary to request an override to enroll in more than 19 hours. 

Non-Degree Seeking students: This status message indicates that enrolling in this course would give a student more than 11 hours of credit. In order to enroll in more than 11 hours in a semester, the student must get approval from the Assistant to the Dean for Academic Standards and Intervention who will determine if the student may enroll in more than 11 hours.

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REPEAT COUNT EXCEEDS 1 message

This status message indicates that you are attempting to register for a section that you are currently registered for.  Banner will not permit you to enroll in this course. Contact the Registrar’s Office directly at 716-878-4811 for more information and to verify if the registration can be permitted.

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REPEAT OF COURSE NOT ALLOWED message

This status message indicates that you a student is attempting to register for a non-repeatable course that s/he

    * are currently already taking
    * have taken at BSC and received a grade of C or better
    * have received transfer credit for
    * have exceeded max credits allowed for course

Students who are granted an approved petition stating they can take a non repeatable course a third time need to present a copy of their approved petition to the instructor teaching the course for an override.

The override to be given is called REPEAT HRS.

Faculty

Staff
  1. Sign-in to Banner 
  2. Select the Faculty/Staff Services tab
  3. Select Registration Overrides
  4. Select a term and click on Submit
  5. On the Student/Advisee ID Selection page, enter student’s BID OR last and first name.
  6. On the Registration Override page under Override select Repeat Hours. Under Course, select the course for which you are granting the override.
  7. Click Submit to confirm
  8. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  1. Sign-in to Banner Admin
  2. Open the SFASRPO form
  3. Enter student’s BID or name (Last, First) and hit Enter
  4. Enter a term
  5. Move to the lower block by clicking on the Next Block icon or pressing Ctrl+ Page Down
  6. Under Permit, select Repeat Hrs from the drop down box 
  7. Under CRN, enter the CRN for which you are granting special permission. Hit Enter
  8. Click on Save or hit F10
  9. Notify the student about the granted override. The student still needs to login to Banner and register for the course 
  10. If you need to grant an override to another student, clear the information block (use the Roll Back icon), then clear the key block (press Shift+F4 or just backspace the BID and hit Enter)

  

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TIME CONFLICT

This status message indicates that a student is attempting to register for a section that is over-lapping in day/time with another section that the student is already registered for.
The error message will also notify the student of the CRN that is causing the time conflict.

Banner will stop students from registering from two courses that are being offered at the same day/time or from registering from a section that starts at the same time a course the students have already registered for ends (for example: you are registered for CWP101

 Section 00 CRN#0000 that is being offered MWF 11:00am-11:50am and you are attempting to register for MAT103 Section 00 CRN#0000 that is being offered MWF 11:50am-12:40pm.

If you need to grant a TIME override, select "TIME" from the override code drop-down in SSB or INB (SFASRPO). 

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Details

Details

Article ID: 168639
Created
Tue 9/9/25 11:05 AM
Modified
Tue 9/9/25 11:30 AM